2. Cleaning Schedule: The staff will try to find other places to work when the facilities management staff cleans in their areas. Leslie suggested that the stacks and shelves should not be cleaned until just before classes start (in August sometime), so they will still be clean when the students return.
Sharon will talk to Dick Bouchard about having the short range in reference lengthened to be the same as the others. The shorter ranges on either side of the stairs will be used for Oversized? Two patron desks will have to be removed.
3. Sharon's email from Mark Dehmlow: Sharon will look into why the georgr user name is allowed to purge records in serials. She will also ask what the new link will be for the new indexes and databases interface.
4. Collecting for flowers and books: Those contributing to the books purchased for Eldon and for the flowers purchased for Stephanie should give the money to Sharon and Leslie.
5. Other: Courier Service - Sofia discovered that we are not on an on-call basis with the Courier Service. The service should stop here once a day. We chose the mailing bags and boxes that we will use for transporting and receiving books. Nicki will order them from Demco.
Sofia has the next agenda
July 11, 2001 (Sofia)
1. Phone service update
Sharon will look into the phone service again to see how it is coming along. We are feeling we need to get the phone situation resolved before the Fall.
2. Furniture
We looked at some catalogs to see the kind of chairs, couch, shelves we might want. Sharon is considering updating some of the furniture we have in the library.
3. Others
A.We are moving the A's in stacks into the main part of the library (by reference). We may only need to move as far as the G's.
B. Sharon will work through the upstairs to target young adult books.
C. Camille will bring truck for discards.
D. O versize shelves can have the top shelf left empty. There is plenty of room to grow.
E. Anne will weed Juvenile and Young Adult.
F. Nicki will answer phones for us while the rest of us are away from our desks.
G. Anne will set up a proceedure for informing faculty that the titles they requested are in. Suggestion was: When the items come in, email the faculty, yet let them know that no material can be removed from the library until it has been cataloged. Once the item(s) have been cataloged, they can be inner-campus shipped to the faculty member.
H. The proceedure needs to be put into the faculty handbook.
I. URSUS is now showing updated information in the serials.
J. Helped clarify suggestions to annual report. Also discussed issues dealing with annual report.
Anne has the next meeting.
July 18, 2001 (Anne)
I. Courier Service: Sofia gave us an overview of how the courier works. Just to let everyone know that we are tracking the weight and the prices for all packages that we send out so we can compare prices when the time comes for us to start paying for this service.
II Revue files for candidates: Because one revue file was temporary lost lately, we suggested we needed to find a better circulating process. The files need to be put back in circulation with bar codes and stored in boxes or crates with covers under lock and key. Search committee members need to be told that when they are through with a file to return it to the library to be checked in or to let us know if they pass it on to another committee member.
III Giving a new name to the 24 hour room: A few ideas and a few names were proposed to rename this room. Sofia will do some research on the history of past and present librarians so we can choose or decide on a proper name.
IV Admission brochure on campus technology: This brochure was written a long time ago and should be rewritten to promote all other services that the library has to offer. No decisions were made on who should rewrite it or what exactly should be included. To revisit.
V. How to word the new message for the phones: Now that we have the phone tree, some updates will need to be done now and then depending on the library schedule.
VI. Others: Sharon and Leslie asked to e-mail the results or a note to Leslie on any new projects undertaken in the library to let them know that it is done. This should make things easier for Leslie to do the annual report.
We suggested that our goals/(projects to be done during the year) could be put on our personal library web page so we can view them now and then and cross them off as we go.
Other areas we touched are: the inventory, library budget, new courses.
Leslie will do next week's agenda.
Have a great week everyone!
Anne Chamberland
July 25, 2001 (Leslie)
1. Signs to Save Files
2. Space Administrator
(This was a quickie during shifting reference stacks.)