2. Sofia reported that she would be leaving at noon on Wednesday, October 10. She will return to work on October 16.
3. Nicki reported that Rconsole has been loaded on her machine. Authorized staff can delete connections from her machine now without visiting the server room.
4. Sofia reported that one of the faculty gave out the password for the generic login Cyr01. We changed the password. It has now been changed for OMS01 as well.
5. Georgine reported that there is too much janitorial stuff in the periodical back issues room. Sharon asked for digital pictures to support her request that supplies be more orderly.
6. Georgine invited the staff to her 50th wedding anniversary part on October 13 at 4 PM at the old NCO Club at Loring.
7. Sharon reported on the bond money. The library directors may or may not purchase any more databases. The money may remain in the account for payment of the basic databases in the future.
8. Live reference was discussed in the light of tightening budgets and whether the cost would be authorized. This is a system decision that will come after the trials.
9. There was a discussion about how to obtain the jpegs from the id system for the library system. Sharon recommended that the library might purchase the client licenses and sell them to the offices who might want them.
10. Sofia recommended that a computer be placed in the new section and upstairs that would only search Ursus. Sharon reported that she had seen one such station at the Bangor Public Library. Staff discussed where the computers might be located. Sharon suggested that we obtain 2 of the P200's and use them. Sharon will discuss the situation with Bob Weyeneth.
11. Anne mentioned that the library has been cold. Sharon will get in touch with Dick Bouchard.
12. Nicki has next agenda
October 10, 2001 (Nicki)
1. Stephanie has a Circ meeting on October 16 - Leslie will switch nights with her.
2. Leslie questioned the problem with transit slips and Stephanie explained how to print them. They will try it together.
3. Sharon reported that we need to tell faculty and staff in Nadeau Hall to shut down and turn back on the Savin printer if it does not print after Peter has done a backup on Friday's. It would be a good idea to have the printer shut off before the backup is done.
4. A student has been giving at lease one of our workstudy students a hard time. We will try to find out if this student has been hassling others, and if so, we may report it to Scott Voisine.
5. Pcounter should be ready to use soon. We will give our students a credit on account. Community patrons will have to deposit money before they can have printing access again. It has not been activated yet, but Nicki and Peter are working on having it ready real soon.
6. Sharon and Nicki have a meeting about the proximity cards for Nadeau Hall. That meeting, we will find out when the Library computer lab will no longer be the 24 hour room.
Sofia has the next agenda.
October 17, 2001 (Sofia)
1. Tracking forestry lab key - Can't do a print out because it violates privacy laws. We can do a sign out sheet and list of students who have permission to use the key. Leslie will see about putting together a spreadsheet for us to use.
2. Two new opening proceedures - a. turn off outer lights in exhibit room when there is no exhibit. b. turn on scanner in cluster area.
The issue was also brought up that turning off the scanner at night should be on the closing proceedures list.
3. Printer in Nadeau Hall - We now have access to the admin features on Nicki's computer (we need the password). This will allow us to delete printing jobs at Nadeau Hall on the weekends. (we need the exact name of the printer - Nicki will get that).
4. Reserve fines - Questions regarding faculty materials was raised. If lost - a. how much do we charge? b. what if the item cost $200? c. Even if we charge the standard $45 (processing fee included), shouldn't that go to the faculty who owned the item?
Also - the spanish tapes must stay in the library.
finally, we will look into taking off the fines for reserve items (but not the processing fees if the item is lost).
5. Microfilm - Magazines on top of microfilm have been moved to the back due to more room. The microfilm machine has a piece broken (part of the lens?). Looking into getting it fixed.
6. URSUS stations - needs new signs which limits users to searching URSUS, Indexes and Databases, and QUICK or BRIEF Internet searching.
7. P-Counter - Evening workstudy students (and other WSS?) will not take money for printing. Community patrons must pay before they can print. Printing capabilities for Community patrons is between 8am and 9pm unless they already have money in the system. Nicki emailed us with the p-counter instructions and the p-counter icon is on her desk top.
8. Circulation meeting -
a. small problems were not dealt with.
b. we need to investigate the Inn-Reach hang-up further (check to see if it hangs up when we print), and then contact M. Lutz.
c. discussed mailing overdues to the Inn-Reach libraries. We will do our own?
d. Course researves not keeping correct time - Our items return to default loan period instead of keeping the researve time, whereas the faculty items keep the researve time given them. Stephanie is sending info to M. Lutz.
e. we were asked to send our loan rules and policies to the "bowdoin, bates, colby" crew so they could add them to their web site. However due to our having different loan rules from the "URSUS" unit, we felt the directors needed to clarify these rules.
f. Marilyn is suppose to be working on searching multiple databases with Ebsco.
g. there is an online docutek and copyright clearance session happening Thursday at 3pm (however, before these minutes went up, this date was filled and another has been set up).
OTHER
1. Innovative training next week in Augusta at 10am? dealing with Aquisitions. Anne and Leslie are planning on going. Because of this, Anne and Sofia will switch nights. Anne will work Wednesday night and Sofia will work Thursday night.
next meeting agenda is by Anne
October 23, 2001 (Meeting not held)
October 30, 2001 (Anne)
I. Ebsco: Georgine received and distributed a list of magazine titles with reduced prices to be used by library staff for personal subscriptions purposes or gifts. There are great titles and great savings but only through December 31, 2001.
II. Women's Conference: Library staff was asked to give a couple of workshops on Internet use and on computer use/application. Sofia is willing to do one. This is also in the planning stage. To be discussed at a later date.
III. Lost & found: Just a reminder for us and the work-study students to make sure to verify the items that are returned at the circulation desk. We need to open the cassette or CD cases to see if the item(s) ( audio cassette, CD ROM, video) is/are in the case. We had a CD-Rom on reserve where the case was on the shelf and the CD itself was returned and placed in the lost and found.
IV. Work-study student meeting: Sofia wanted to let us know that this had not been done yet.
V. Acquisition training: Leslie and Anne shared what was learned at the training in Augusta last Friday and that it can benefit all of us. We will play with the program on Thursday afternoon and let you know what short cuts or keystrokes can benefit all of us who use Millenium.
VI. Serials:
VII. Libraries change lives: Leslie received a letter from the Maine State Library requesting that we ask our patrons to write a support letter stating how important libraries are to the communities. We will then send these letters to our local elected representatives so they can plead for funding in Congress. Leslie will take care of making posters to attract patrons to this cause.
VIII. Totes for the courier service: Nicki (for Stephanie) and Sofia shared that the bigger totes that we bought for the courier are not being used. They would prefer getting more different size bags instead.
IX. Others:
Leslie will do next agenda.
Have a great week everyone!