2. Courier Service - Sharon spoken with Elaine Albright about the future of the courier service. Elaine has not heard but did say that the courier service was included in the system budget. Stephanie asked if she really had to keep weighing all materials. Sharon said, "No". (This brought much happiness to Stephanie.)
3. Budgeting - Sharon reported to expect flat funding, that we were over $9,000 last year and though the budget isn't complete for next fiscal year it looks like we will be over $28,000 this year. Doesn't look good but Sharon did note that she read in the paper a bond for the University System for 13.3 million which would include the Library's asbestos project. We should expect to know mid-April what money will be available for the Library project when the Cyr Hall project is completed.
4. Shelving - Sharon will be contacting the shelving company to find out when the shelving is expected. Sofia expressed she was not in a hurry since we were unsure about the timing of the new door.
5. Closing - There was a short discussion on closing procedures. It was decided that when staff leave for the night (9:00 PM on M, T, W, & Th, and 4:30 on F) that the back office should be locked. Sharon will lock her door, Leslie will lock the door across from Sharon's office, the staff person working in the evening will lock the doors in A./G./N.'s office and Nicki and/or Ann will get the door's in their room on Friday night or on nights we close at 4:30.
6. Faculty borrowing materials checked out by students - The library staff discussed the issue of students accruing fines due to faculty borrowing materials from the student, promising to return them and not returning them by the due date or not at all. Stephanie/Sofia suggested that a "Permission Slip" be created which would help library staff work with the student or better understand why the materials are late - better communication between faculty, student and library staff. A draft of the "Permission Slip" was created and given to the library staff to look at before the meeting. Sharon believed this was issue which was not solvable by the library staff. Library staff were mixed in that some felt that the student checked the material out and is ultimately responsible but also recognized that they may feel pressure to let the faculty use the material. Sharon questioned how regular a problem this was. Two faculty were determined to need special attention. Sofia will hand deliver a letter to one and Sharon will deal with the second faculty member. In addition Sharon will speak with Scott Voisine to discuss this issue.
7. Job Search Files - How do we let each other know about the files? Sharon received a phone call which gave a faculty member permission to let the job files leave the library. She then told Leslie. When the faculty came to get the files neither Leslie or Sharon were around. When Sharon received the call the files were not in her office. Brief discussion on the procedure. Leslie will call Tina and ask that if there are any special actions to be taken on the files she call circulation, circulation will then place a note on the files or if they are in use will write a note on Sharon's door.
8. To sign-out materials such as the topographic maps (no barcodes) we should use the same form which we use when the computer system is down.
9. The Nadeau Hall Conference Center has a laser disc player.
April 9, 2003 (Georgine)
Federated Search: Library Staff will all attend Federated Search Meeting Wednesday, April 23, 10:15 to 11:45.
Annual Report: Leslie would like our annual report on Activities, Major Events and Significant Achievements by Friday, April 18th. She needs everything in Various Departments by May 12th. Sharon needs all Annual Reports by May 30th.
Students and Money: It was decided students will not be able to move money from Isis to Pcount. They must find their own money. We discussed other ways and possibly another time to count money in cash register.
DVD Keys: It was decided everyone will have a key to DVD cabinet.
Novell Contract: Nicki will change wording on present Novell Contracts and we will soon have another contract.
Young Children: Seems little can be done about disruptive children in Library. Sofia will take note as to what is done in other libraries.
Summer Schedule: Library will be open 8:00A.M. to 4:40P.M. during the summer months.
Serials Directory: in EbscoHost: Sofia shared her findings of a Serials Directory and is very excited about all the information she found.
Outlook Calendar: Stephenie suggested it would be nice to have a running calendar again to jog our memory of what is happening and when. Now who would believe any of us could forget something!!
Library Exhibit: Committee: Sofia will ask Library Committee to form a committee for planning exhibits for our 125th anniversary.