October 2002 Meeting Minutes

October 23, 2002 (Sofia)

• Nelinet Bill: bounces back and forth. Leslie will look into it. Nickie will check budget. Shipping is all that's left.
• Wall Street Journal: Septembers does not get put away. Also paper must be checked out only by faculty and staff.
• Faculty and Staff videos: make sure to to extend due dates if the video in not for personal use. This will avoid their getting fined.
• Video Safety: discussed moving videos from current location to a more secure location after the move. May possibly be able to move to wall across from the new circulation location. Maybe into Circ area. Possibly just DVD's in Circ area.
• No reciprical agreement on loaning videos: BPL and FK will not offer a reciprical agreement because we are not a public library. We collect videos for academic purposes.
• Peoplesoft: ERP - making sure we know about it. Program the system will be using. Potential to have business office take over financial function of URSUS, but we want to stay in control of this function. Might be able to help fix the 999 addressing problem.
• Projects for the assistant: need small ongoing projects
• Requestor Database: Need to work on this database so we can begin inputting the data.
• Union Meeting: Next Tuesday (10/29) there is a joint meeting with classified, professional, and non-union staff members. 11:30-12:30.
• Material Types: the System has redifined the material types dictionary. We have issue with why the system divided the update among the libraries instead of doing a system update. New itypes look better.
• Shelving estimates: send to Sharon ASAP. Count ends.
• Next agenda: Ann.

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October 31, 2002 (Ann)

II. It will be Sharon's weekend to work after Thanksgiving break, Dec. 1st, because of a change in Sharon's and/or Stephanie's schedule. Sharon would like to have Sarah working with her on Sunday afternoon from 1 to 5 pm and the library will be closed that night.

III. Stephanie mentioned that she had made an informational/training video, mainly about her expectations of the work to be done and how it should be done for the work-study students. The students can view the video here in the library. She is also planning on doing another video dealing with a tour of the library.

IV. Demo color printer in Sharon's office is hooked up. The professional staff that are using the color printer now (Jason, Scott, Don, etc) will be asked to experiment with this new machine and see how they like it and if it is worth keeping. We also need to be careful on what kind of paper to use, any coated paper will damaged the machine. See Nicki if you are not sure what paper to use and what not to use.

V. Reference station printing: Sofia and Stephanie have noticed that some students are using these stations to print their work to save money on their printing account. Sofia will look into what we can do to stop this kind of printing on the reference stations.

VI. Talked about:
- Video Display Terminal: It's important that we are comfortable working at our station, if not, it is our job to let our supervisor know and it is their duty to let Tamara know of the discomfort(s) we physically experience.
- Stephanie inquired about getting Norton Anti-Virus from the university to install on her computer at home. Sharon will look into it & let her know.
- Moving time-line for the library: the moving will begin on Dec. 16 with the moving of periodicals to the exhibit area and then the moving of the juvenile and young adult section to where the periodicals are now. In January and February, there will be breaking down and putting up shelving and shifting. In March, they will be bringing in the circ. desk and so on. (See Sofia for this moving plan.)
- Stephanie has her Circ. Head meeting on Dec. 6th.[Actually Nov. 6th (sofia)]
- Sharon will be out from December 19th and coming back on the 26th.
- We are planning on having our Xmas photo taken before Thanksgiving. In planning.

Leslie has the next agenda.

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