October 2003 Meeting Minutes

October 6, 2003 (Stephanie)

2. Work Study- Just an update that we now have all 14 student employees. Be patient with them. Stephanie starts her internship and some students may begin their shifts before they receive appropriate training.

3. New Circ Desk- The remaining 3 shelves will arrive Thursday. There is a wiring issue that Bob will have to help us with. The top shelf does not have room for wiring.

4. Outside Book Drop- The book drop is getting quite rusty. We will need to make a decision about its future as the rusting progresses. In the meantime, we will move it to the Handicapped Entrance door when our current from door closes. Once the new entrance is complete, we'll determine where the best location for the book drop might be.

5. 14 day expiration- this computer problem has been resolved. The expiration is now set for 120 days. Nicki will confirm that this is accurate since Stephanie had a student as about it this morning.

6. Monday/Thursday Class in the lab- Nicki will check with the registrar's office to determine whether there is a class in the lab or not. Signs will be removed and/or modified accordingly.

7. End Plates- Leslie will count how many ends would be needed for Serials stacks in the basement and back room. She'll report that figure to Sharon.

8. Others-

• Printer ports were not set to the right configuration. This may have to do with UNET and/or roaming.
  
• UserIDManager has a search feature called Peoplesoft ID. Nicki has asked Sharon to as the folks at the IT meeting how to use this feature.
  
• Anne will be out all day Friday, as will Stephanie and Leslie.
  
• Anne had trouble with Saturn. Somehow several names were highlighted and the balances were zeroed out. Using the print history log, Sharon and Anne were able to reset the balances.
  
• Guest accounts-should say "gaming is the last priority". Nicki will check.
  
• The Xerox N17 printer can be moved upstairs.
  

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2. Meltdown - The next exhibit is about Fashion from the 1800's to now. Sofia is looking for a Spring Meltdown t-shirt from each year to put in the exhibit. She will ask if anyone has ones that she is missing and if they will lend them for the exhibit.

3. Archives Building - Sharon reported that the construction has temporarily stopped until a more extensive survey can be done. Construction may cease until next year.

4. Circulation Desk - Blair drilled the holes for the wiring in the new circ desk. Bob needs to come pass the wires. Sofia and Stephanie will look into getting an adjustable keyboard drawer that has room for the mouse. Sharon will also ask Bob if the wiring in the basement is almost finished.

5. Leslie's Farmington trip - Leslie shared her story about her Farmington trip. She was very interested in seeing the UMF library, and concluded that she is very happy to be working at UMFK. The Maine Academic Institute is mostly a skills building workshop stressing communication. The next meeting is in November at St. Joseph's college.

6. Patrons under 18 - We will revise the current guest contract to stress a few facts to parents. We will also ask the parents to come in to sign the contract and will verbally give them information about the internet and the fact that we do not police anyone or filter sites. Nicki will send the revised contract to everyone for approval. Sharon will present it at John Murphy's staff meeting for their input and approval.

7. Others - Sharon reported that on October 22 a food consultant will be on campus. On November 6 there will be a UMS Strategic Planning Consultant on campus. The Board of Trustees is doing a systemwide strategic plan.

• Stephanie will be out to a Circ heads meeting on Tuesday October 21. Sharon will work her night. Stephanie will work on Wednesday October 22 from 8 - 2.
• Sharon will be at a Systemwide Librarians meeting on October 23. She will leave the day before.
• Sofia will be out on October 27 for an appointment in Bangor.
• Sharon and Arthur will be attending the Systemwide IT meeting on October 29.
• Veteran's Day - November 11 - Stephanie will work Monday night and Leslie will work night so Stephanie will have Tuesday off and will work 8 - 5 on Wednesday.

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October 21, 2003 (Sofia)

• Patron cleanup and fine swapping : records archived for 10 years
• Course reserves bibs: no cataloging date! keep it that way. Looking at changing all caps to lower. Leslie likes caps because it's easier to recognize the records. A suggestion was made to change the font size/look e.g. italics. This group wants to keep some identifying aspect.
• Notices: we are ahead. We have system printer. 10 more system wide will be added. we still print bills even though we can email them now. Staff checks shelves and it's a different way to contact patrons.
• Visiting Patron: PQI and NMCC - truly have a visiting patron feature.
• Blocks on Records: we will start blocking our patrons in ISIS who owe other libraries.
• Multiuser card: don't like system. Unclear how best used. have been thinking about one card for whole system. Discussed nursing and cards and the process which will go back to circulation. also discussed a little how a one card system would work.
• Notices again: honor requests when a (e.g.) machias patron wants to pick up books at fort kent. For sites and centers students can't send there.
• Loan rules: numbers have changed since last release.
• Millennium Ill pilot project: doesn't handle distance ed. students. would go on URSUS patron record. Leslie is not interested because it only deals with books and out of state requests, neither of which we do much.
• Duplicate checking of patrons records: has not been working as we thought. Does work now.
• Peoplesoft: still a fight
• Millennium enhancements: Laura sent email about having to install new Millennium software.
• Web management reports: still not working. They will set-up a statistical module. Scrapping old web management.

2. Gift Exchange- Classified staff will have their gift exchange on Friday December 12th. 3:30 to 4:30.

3. Table laminator - tables until next meeting.

4. Sofia's foot - Sofia will probably have foot surgery in May after graduation.

5. Sharon's teeth - Sharon will be going to Bangor off and on for teeth work. She will conicide these trips with her meetings in Bangor.

6. Directors meeting -

• Maine Info net: the whole thing, URSUS, Bowdoin, Minerva, etc. is now called Maine Info Net. A report recommends that Maine Info Net be administered by state library. Also recommends there be an executive director, staff, and budget.
• Chair of system libraries: Now Tom Abbott.
• Strategic Planning: looked at cooperative collection development. On fast track. will continue discussion at our next meeting.
• Proxy servers: needs to be local.

7. OTHER -

• One of our community patron kids (Josh) may be trying to get a new account in a round about way. Keep an eye out.
• Distance education: 6 ITV classes will be broadcasting this next semester. Rob Scott has two asyncronous courses as well. UMFK and UMA are working on an agreement with each other regarding distance ed. courses.

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