August 2004 Meeting Minutes

August 4, 2004 (Stephanie)

2. Student Computer Accounts: The word “draft” will be removed from the document. The work “contract” will be changed to “agreement” on both student and guest account forms. During orientation, student account forms will be received by library staff as well as by academic computing staff. Staff will tell students that accounts will be ready by the end of the first day of classes.

3. Labor Day: We are closed all weekend and on Monday.

4. Water Cooler: The water cooler will be moved to the library staff office. It will be placed between the Savin color printer and the storage cabinet.

5. Work Study Hiring Process: Will be confirmed by Sharon at a John Murphy staff meeting. Here is what we currently understand the process to be: Stephanie will interview students, fill out the SEA form for students she wants to hire, leave the signature portion blank, but initial the document. The student will then see Sharon for a signature on the SEA form and receive a CHIT sheet from Sharon. The student will take all the paperwork to the financial aid office. The FA office will issue a temporary time sheet. The student may begin work once they have received the temporary time sheet.

6. Sound Effects Discs: The discs will be circulating. They will have an AV CDisc call number. There will be an individual record for each disc.

7. Cash Register: Sharon has contacted Lisa Fournier. She awaits a response.

8. Projector and Whiteboard for the computer room: short discussion about the importance of those being in place before September 1st.

9. Guest Accounts: NO minors will have accounts unless they use the computers with a parent present at all times. This rule is effective until September 1st. Beginning September 1st, guests accounts will function as they did in the past. Reminder that NO guest accounts are to be created for minors unless their parent has talked to a staff person.

10. Staff supplies: various staff needed various supplies. Nicki will work on obtaining those supplies.

11. People Counter: Sofia gave a description of the systems she has been investigating. A final choice will most likely be made within the next couple weeks.

12. Activating accounts: During orientation students can pick up their activation codes from either Leslie or Nicki, (or Stephanie?) Actual activation of email accounts will occur at the public reference stations. During the regular semester students will see Nicki for activation codes. She will counsel them about Pcounter and Saturn accounts. Students will activate their accounts and then see Stephanie to pick up their student ID.

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August 18th, 2004 (Sofia)

1. Retired staff id's: have been ok'd. Need to design template "retired personnel" (can't use staff or faculty). Maybe give ones to the board of visitor members.
2. Handbooks: if sofia can make the old ones look nice, then we will use them. Otherwise print all new.
3. Deliveries: Who signs and where shold staff have delivered? the deliverer (leveques?) has been snippy with staff regarding where he is suppose to deliver products. Nickie will try to put comment in note field of order which says who to deliver to. As far as signing, Nickie says there is no problem with our going ahead and signing the Leveques invoice (even if we are unsure what's in it). However, it was brought up that we want at least the name of the person who the delivery is suppose to go to on the form.
4. Color printing: Phil Leveques will stop charges on our color printing. We are losing money on it. They don't hold us to the lease. The bookstore may get a xerox that is much cheaper. If this is the case, Leveques will find us a better deal on our own printer. The stipulation is it still needs to print, copy, and duplex. Do not need a scanner like the one has now. Leslie wonders about need? Sharon says if we can sell cheaper, it might generate more. Sofia says, students usually didn't have a problem with the cost. However we don't know how many might have viewed the pricing info online and not asked or come in. Another option was to go back to using the HP for student use (much slower and can't handle large jobs).
5. Powell Door: If we decide to use the powell entrance (quad side) then sofia will lock and unlock it. It will be open during regular semester. Sharon will recommend the powell doors be opened now. (Addendum: Since our meeting Sharon says the upstairs crew - Nickie and Art - will make sure it is open in the morning and who ever leaves last in the evening will make sure it is locked. An allen wrench will be made for opening and closing.)
6. Directional signs: need permanent signs. Nicki suggested arrows.
7. water: Discussed the pools of water on campus. ceiling in new building leaking already.
8. Bookmarks: passed out copies of new bookmark. Corrections made on Leslie's sheet. rest will send via email. Sofia will add the @maine.edu promo for email. Also sofia will add the American Democracy theme with "Voice for Choice" on it. Sofia will make sure Anne and Stephanie get some to hand out to students.
9. plexiglass: Sharon will talk to Dick Bouchard about the plexiglass for the top of the short shelves (the idea is to put Maps? under them).
10. Lunch Schedule:
    • Leslie 11-12
    • Soifa 11:30-12:30
    • Stephanie 12:30-1:30
    • Anne 12-1
    Sharon has asked we call her when we need her. Also Leslie is working Mondays 8:15-11:15 and 4-9.
11. Courier Service: room 224 can't get to network. We discussed the courier service to get the patch cables needed up here. Should be fine, only worry is Orono is not completely reliable. Keep an eye out for them.
12. OTHERS
    • Sharon's gone same time Nicki's computer workshops are scheduled
    • Leslie talked to Vern about painting and patching. when he is done with exhibit (he is now) he will take benches to shop to paint. great to do on a rainy day. Will paint first staff office then Stephanie's area. May be done by october. Wallpaper may already be done. Haven't looked.
    • Will move furniture into both waxed rooms (computer room and cluster room) on Friday 8/20.
    • New bathroom locks in women's still doesn't work. Sharon is reporting tomorrow. Sharon will talk to bob about electricity in Neals new room. Pole in cluster area may be removed. Discussed tables.
    • Schedule Thursday for dorm opening. Leslie will cover library while we are out.
    • Archives tour: Anne, Leslie, Sofia, and Stephanie will be giving tours of the archives on Friday 9/17/04 (Addendum: Stephanie is gone from 12 noon - depending on when the tours are - we need another person). However Leslie is following up on a rumer that Jason will be using students.
    • Fire alarm: alarm went off in library. The archives could barely hear them. The offices upstairs in the new archives could not hear them at all. Sharon will follow up.
    • Discussed money donations for library. Would like a "friends of the library" again. Leslie said Orono has one, we should be able to as well. The idea was scrapped many years ago because the "system" said individual libraries could not get donations. Sharon said that the library might? be added to the list of choices off UMFK campus sit? (correct me (sofia) if wrong). If this happens, Sofia will link to it from the library site.
    • credit card info: sharon needs list of credit card uses (desires). Sofia will try to find the list sent a while back.
    • Security systems: video cameras are going up in laundry rooms and nadeau. We wondered if there was any place in library we would want one. we discussed briefly the privacy of patrons.
    • Saturn server can be set up to tell what patron type (community, staff, student) can have access to what computers. This will help with our community patrons not using the Nadeau lab. They are only allowed in the library. Therefore they can be restricted to just the library computers.

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August 25th, 2004 (Anne)

All the workstudy students need to have proper paperwork ready in order to start working at the library. Stephanie and Sharon are taking care of the process.

Talked about minimum wage going for up for these students.

II. Different issues: The printers for the computer lab and the cluster computer lab are in working order as Sofia reported.

The library will probably be trying out a new color printer/copier in the coming weeks as the income from the Savin SLP38 that we are currently using is not covering it’s own expenses.

Sofia has a concern about the performance of the Xerox printer (public printer) in the reference section. The printer is slow when printing PDF files and it errors out often. She will run some more tests and will decide if something needs to be done soon before classes start.

III. Meeting with Don Raymond: Sofia and Stephanie attended a meeting with Don last week concerning the “service indicator,” the PeopleSoft version of ISIS Hold. We had a lengthy discussion on the concerns the library has regarding this service that will be implemented next year.

IV. Database money: Information was shared about Gary Hendersen, the state librarian, stating that the year after next, we will not have any database money. This means we will be losing a few databases used for research.