1. On Display items: discussion about what to use to designate library materials on display for library staff, workstudy and library users to know where to locate those materials. The status of “on display” is a non-requestable loan rule, but patrons who come into the library can check these items out. Depending on what we want it to do determines how to go about this. For example, the “on display” status would work for those materials that the library wants to not be requestable and truly on display, such as Sofia’s banned books display. Other books that are on display, such as Deb’s various thematic displays we wouldn’t necessarily want to make those items non-requestable. Options discussed included creating a new location for on display items, as well as a new status. Leslie stated that a new location will affect the item loan rules (which she didn’t care for), versus using a new status. She also said maybe we don’t need to worry so much about on display items being non-requestable. If someone makes the effort to contact us about one of those items, we could make an exception and send them the item. We will think more on this in order to approach and solve this issue.
2. Deepfreeze and Circ Laptops: discussion involving circ laptops that were originally only checked out to staff and faculty. Now students are able to check these laptops out and the discussion was raised as to whether deepfreeze needs to be installed on them. Basically, students are installing/downloading things on the laptops. Katie expressed her concern with students having the laptops out for a week and every time they shut down the laptop anything saved or changed would get wiped. She’s worried they will lose stuff. The laptops are currently set to automatically log in, Sofia mentioned that this could be changed to limit downloading/installing by having a standard log in with no admin rights. If we do install deepfreeze we would have labels or notices on the laptops, and could remind them of this when we check them out to students. Leslie mentioned she was surprised the laptops didn’t arrive with deepfreeze already on them. Leslie said Deepfreeze makes it easy to deal with viruses and cleaning up laptops, and Deepfreeze is the way to go.
3. Power strips and cords: Sofia explained that she is tired of power strips and cords being moved and being used inappropriately, and telling students to please stop using cords across walking spaces. Leslie mentioned it is a consideration issue, to think of others. Leslie said not to worry too much about things unless the cords are in the way of fire escapes and high traffic areas. She also mentioned thinking about the library space, during the summer it’s possible to have some wiring down to solve some of these issues.
4. Tutors and space: discussion involving the issue of tutors and the use of the library space. The library had a request to reserve a room, a Trio workstudy was told to use the library for tutor space, how do we respond to this request? Sofia noted that tutoring in a quiet space is a concern as they are speaking in the quiet areas and can distract others in those spaces. Katie also mentioned that students might not necessarily complain if a tutor was using a room or space they wanted to use. Leslie stressed that we need to be consistent and not reserve rooms for anyone and see how that works. Leslie asked the question of what we want the community to use the library for? We should sum up appropriate use of the library. For our faculty and students we should refer them to the learning center, and they can reserve quiet space. Tutoring is okay in the library if they’re not using the space for too long. The issue was also raised about a certain real estate lady conducting business in the library on various occasions. Leslie will talk with the elementary and high schools about tutoring being done here, as well as talk with the real estate lady about conducting business in the library. Sofia said it would be nice if when a tutor comes in we can say you can’t do tutoring here, but here’s a list of places you can contact. Think of other places that people could use for tutoring. The best bets are the Public Library, High School and Elementary School.
5. Library Bell: briefly discussed the use of the library service bell, some people don’t want to ring it, some ring it when it’s not necessary. We’ll continue to keep this in mind for possibilities to better this arrangement.
6. Leslie mentioned an upcoming meeting: they will discuss summons, copyright – creating a resource page for everyone to refer to (with contact info), Leslie will share this with us soon), writing a letter to the chancellor about the library system’s upgrading III to Sierra to buy them time to see if an Open Source software develops and is more suitable. This is to provide enough time to come up with the money to pay for this upgrade.
7. Parking: upcoming meeting with staff who have issues, concerns or questions concerning the parking issues with the Powell Hall Parking lot. Refer to Michelle in HR with any questions or concerns.
8. IT services: Sofia said it would be nice if there was a way to let us know about issues they see or become aware of – for example, email expiring. In regards to the email expiration issue, Leslie noted that many people think the email is spam, so perhaps sending it from a person (i.e. Nicki) will help people realize it’s legit.
9. Replacement Fines for Book: Deb raised the issue of whether or not to charge a library a replacement fine for a book they sent in transit but never made it back to us. Deb felt bad charging them for something they made the effort to return, but was unfortunately lost in the mail. Leslie understood her reasoning, but felt that we should charge them, as it’s an issue of trust and etiquette. It’s a system-wide understanding that if a library sends something out and it’s lost in the mail, they will pay for it.
10. Info Lit Focus Group: Sofia said we’re not doing a focus group, it might happen later, but hasn’t been decided yet. She said to think about the questions, and if you think of something send it to her. Right now they’re just focusing on the info lit component.
11. BLB stamp: no one could remember what the BLB stands for. Leslie is fairly certain it’s for big library book.