July 2015 Meeting Minutes

July 7, 2015 (Sofia)

Parking:

• Library gives out parking passes for only library/archives.
• Visitors do not need passes to park in designated visiting parking lots
• If all visitors parking lots are full, visitors can go to Ray's Office or the Bookstore to get a temporary one-day pass.
• usually the pass is for one day, but may depend on particular circumstances of visitor. It is at the discretion of Ray's office staff to determine both lot and time frame for pass.
• Parking rules apply to all lots between 7am to 5pm daily. After 5pm, all parking is open to the public, except for dorm (residential) lots.
• Signs missing by facilities, Sofia wants to double check. Also, report any missing signs to Ray's office.
• If necessary, Ray's office can bring a permit over to the library to help visitors.
• permanent ink pen or clickable sharpie help against fading, though expensive
• Finally, and most important: Library/Arch vies has three spots. 1)the one we knew about, 2)the one at the end of the emergency exit sidewalk, and 3)the spot where the efficiency sign is posted. All cars can park here (with appropriate pass from library/arch vies of course).

Powell hall needs a printer. IT staff is waiting on furniture. Leslie and/or IT staff will look into furniture to get this going.

Laptops: difficulty with managing laptops. Currently six toshibas. One mac was lost last year. one mac and one toshiba this year was damaged. Staff have reduced access to laptops. key for cabinet is in staff office. Staff office is locked when staff not around. spare key to staff office is no longer available on the keyring that WS use. Initial suggestion of replacement costs too high. need to consider that these are seven year old toshibas. currently have seven macs. maybe secure a mac in the library like the pc's. Policy is that toshiba's are primarily for short term emergency use, though we don't specifically ask students why they need them. We will post the policy at the circ desk by fall. Deb says she can manage about three during the regular semesters.

Furniture: sofia will email another person about tables. The other two vendors have not gotten back to her. Sofia will also count chairs (done) to determine how many we need to replace. We will do all but twelve with the hope of purchasing specific tables and chairs for the upstairs section of the library. The total number to replace ended up being 38 (though one or two more could be added depending on if we count miscellaneous chairs). When purchasing the chairs, we plan to also purchase special foot socks (my name) for the bottom of the chairs so they don't scrape across the floor

Staff need to read the official standard seven in preparation for the NEASC group coming in October. It is more to familiarize themselves with the document, and can wait until closer to the time.

Another meeting will be help prior to the beginning of fall semester.

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